City of Columbus - File #: 1005-2009

• File #: 1005-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/6/2009
• In control: Administration Committee
• On agenda: 7/20/2009
• Final action: 7/23/2009
• Title: To authorize the transfer of funds within the Information Services Fund; to authorize the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment from pre-established universal term contracts with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc.; to authorize the expenditure of $677,454.44 from the 2009 Department of Technology Information Services Fund; and to declare an emergency. ($677,454.44)

Date	Ver.	Action By	Action	Result
7/23/2009	1	CITY CLERK	Attest
7/21/2009	1	MAYOR	Signed
7/20/2009	1	Columbus City Council	Approved	Pass
7/20/2009	1	COUNCIL PRESIDENT	Signed
7/10/2009	1	Finance Reviewer	Reviewed and Approved
7/10/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/10/2009	1	Technology Drafter	Sent for Approval
7/10/2009	1	Auditor Reviewer	Reviewed and Approved
7/10/2009	1	CITY AUDITOR	Reviewed and Approved
7/10/2009	1	Technology Drafter	Sent for Approval
7/10/2009	1	CITY ATTORNEY	Reviewed and Approved
7/10/2009	1	Technology Drafter	Sent to Clerk's Office for Council
7/9/2009	1	Technology Drafter	Sent for Approval
7/9/2009	1	Finance Reviewer	Reviewed and Approved
7/8/2009	1	EBOCO Reviewer	Sent for Approval
7/8/2009	1	ODI DIRECTOR	Reviewed and Approved
7/7/2009	1	Technology Drafter	Sent for Approval
7/6/2009	1	Technology Drafter	Sent for Approval
7/6/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND
This legislation authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL003923 (BPCMP01H), with Resource One Computer Systems, Inc., expiration date March 31, 2011, FL003934 (BPCMP07F), with Pomeroy IT Solutions, Inc. expiration date March 31, 2011 and FL003922 (BPCMP01G), with Smart Solutions, Inc., expiration date March 31, 2011.

This legislation also authorizes the City Auditor to transfer funds between Object Levels to allow for funding to be available within the appropriate Object Level for the upgrade/replacement of existing computers within the City of Columbus, Department of Technology, on behalf of the Department of Transportation. The desktop computers, printers, servers and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers are crucial for continued efficiency, so that the City of Columbus can access applications critical to daily operations.

FISCAL IMPACT
This purchase will expend $677,454.44 for the purchase of replacement desktop computers, printers, servers and computer related products and equipment, on behalf of various other fund city agencies. Also, this purchase will require a transfer of funds between object levels within the 2009 Department of Technology's Information Services Fund. Funds are identified and available in the 2009 Department of Technology's Information Services Budget to fund this purchase, which in the aggregate totals $677,454.44, distributed between the vendors as follo...