Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Motorola Radio Repair Services for the Division of Support Services, the largest user, in accordance with sole source procurement provisions of the Columbus City Codes. These Motorola services will be utilized by all City agencies for repair of 800MHz radios. The sole source, Motorola Inc., is the manufacturer for these items and they have not authorized any Motorola partners access to service this equipment to the City of Columbus. The term of the proposed option contract would be three (3) years, expiring September 30, 2014, with the option to renew for one (1) additional year.
The Purchasing Office has negotiated terms and conditions with Motorola Inc., and completed a contract proposal document:
Motorola Inc.,, CC# 36-1115800 expires 4/08/12
Total Estimated Annual Expenditure: $ 30,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Motorola Radio Repair Services with Motorola Inc., in accordance with sole source provisions; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).
Body
WHEREA...
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