Explanation
BACKGROUND: This legislation authorizes the Human Resources Director to modify a contract with Halogen Software, Inc. to provide continuous performance management software services, training, and support to City of Columbus employees.
The original contract was authorized via Ordinance No. 2327-2014, AC037076; EL016433, passed by City Council on November 12, 2014. A modification of the contract is necessary to pay an additional $2,686.69 in fees that were not anticipated. The additional cost is due to unforeseen expenses related to maintenance service for licenses for city employees due to implementation delays. The system is expected to go live in December, 2015.
The original contract authorized $40,000.00 to be spent to implement this software system. Funds were made available in the City Attorney Bond Fund, fund 757. The invoice, the negotiated amount per the original contract for 650 licenses, is in the amount of $17,531.45 and is now due; $14,844.76 remains available on the original auditor certificate, thus, requiring an additional $2,686.69.
1.1 Amount of additional funds to be expended: $2,686.69
Original Software and support agreement (EL016433) $40,000.00
Modification #1 total: $2,686.69
Total contract amount: $42,686.69
1.2 Reason additional goods/services could not be foreseen:
The additional cost is due to unforeseen expenses related to maintenance service for licenses for city employees due to implementation delays.
1.3 Reason other procurement processes are not used:
It is not in the City’s best interests to procure additional service through alternate procurement methods; doing so with another vendor would involve significant additional and unnecessary transition costs.
Emergency action is requested to ensure that bills are paid in a timely manner and the performance management system implementation process proceeds without further...
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