Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the agreement with Moody Nolan, Inc., for Architect-of-Record Services for the New Municipal Court Building project, in the amount of $3,493,584.59.
Modification No. 1 (current) is needed to perform schematic design of the New Municipal Court Building. The schematic design will include development of the final selected building concept. This will include preliminary code summary and life safety plans, preliminary site plans, preliminary block diagrams, massing studies, preliminary structural / mechanical / plumbing / electrical and fire protection plans and narrative. Schematic design of the tunnel will also be included. Renderings will also be provided. Additional services also include: Phase 2 underground utility locations, geotechnical engineering and soil borings, Phase 2 environmental assessment, and hazardous materials assessment. The duration of scope of work is 20 weeks.
The original agreement (PO397905) was authorized by Ordinance No. 1248-2023 and approved by City Council on May 22, 2023.
1.1 The amount of additional funds to be expended under the modification: $3,493,584.59
1.2 Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded. The need for a modification was foreseen and noted in the original ordinance 1248-2023.
1.3 Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes? The current consultant is familiar with the project and has completed all the work to date. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and put the City at risk of not meeting project schedules and deadlines.
1.4 How the price for the addit...
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