Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to establish Universal Term Contracts (UTCs) for the option to purchase Aftermarket Vehicle Parts with Genuine Parts Company dba NAPA Auto Parts and ADW1, LLC (ADW, LLC) dba Suburban Parts Source. The Division of Fleet Management is the primary user for Aftermarket Vehicle Parts. Aftermarket Vehicle Parts are used to repair and maintain City vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring February 28, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 9, 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ026110). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Genuine Parts Company dba NAPA Auto Parts, CC# 09445 expires 12/4/2025, All Items, $1.00
ADW1, LLC (ADW LLC) dba Suburban Parts Source, CC# 047077 expires 10/25/2025, All Items, $1.00
Total Estimated Annual Expenditure: $2,000,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of these parts.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to o...
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