Explanation
BACKGROUND: This ordinance authorizes the option to purchase Itron Electric Meter Parts for the Department of Public Utilities, Division of Power. The term of the proposed option contract will be through March 31, 2017 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Itron meters are used by the Department of Public Utilities to bill customers for electricity usage. The meters must be compatible with software owned by the Department of Public Utilities and Anixter Inc. is the only authorized dealer for these items.
The Purchasing Office negotiated the universal term contract in accordance with the provisions of sole source procurement in the City’s purchasing code, with Anixter Inc. Anixter Inc. is the only authorized distributor in this area.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to:
Anixter Inc., CC#36-2361285,
Total Estimated Annual Expenditure: $100,000.00
This ordinance is being submitted as an emergency because without emergency action the repair of electric meter will be delayed and the efforts of the Department of Public Utilities to capture electricity usage of customers will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Itron Electric Meter Parts from Anixter, Inc. in accordance with the Sole Source provisions of Columbus City Code; to authorize the expenditure of one dollar to establish a contract from the General Fund; and to declare an emergency. ...
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