Explanation
BACKGROUND: For the option to purchase Cisco Equipment and Related Services. The term of the proposal option contract will be through and including December 31, 2007. There are two, one year options to renew upon agreement of both parties. The Purchasing Office opened formal bids on December 30, 2004. Three contracts have been awarded. None of the proposed contractors have a "Findings for Recovery" the State of Ohio Auditor nor are do they show on the Federal Goverment's "Excuded Parties List."
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001372JY. Four Hundred and Twenty-one (MAJ:383, MBE:30, FBE:8) bids were solicited; twelve (MAJ:9, MBE:2; FBE:1) bids were received.
While there were lower bids submitted, terms and conditions were submitted or they did not meet key specifications or because of pricing errors or pages were missing from the bid proposal. The apparent low bidder for items 1 and 2, SBC, did not return the complete bid document and indicated that it was not an official offer. The apparent low bidder for Item 2, Open Technology Group, could not meet the percentage discount as offered in their response. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Pomeroy IT Solutions, MAJ, CC#61-1352158, $1,500,000.00
Echo 24, MAJ, CC#31-1753698, Item 3, $42,000
Insight Public Sector Inc., MAJ, CC#36-39-49000, Item 4, $80,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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