Explanation
BACKGROUND: For the option to purchase Motorola Radio Repair Parts for the Department of Public Safety, Support Services, the largest user. The term of the proposed option contract would be two and one-half (2.5) years. Contract is through December 31, 2009. The Purchasing Office opened formal bids on April 5, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002338JY) Twenty-four bids were solicited; Four (4) bids were received (MAJ-4). The lowest bidder submitted additional terms and conditions which were acceptable to the City Attorney and the Agency. Also, Motorola was unable to meet specification 3.1.2 requiring discount on total catalogue exempting a limited number of items which was acceptable to the City Attorney and the Agency. Therefore a waiver is required.
The Purchasing Office is recommending the contract award to the lowest and best bidder:
Motorola , Inc., MAJ, CC #36-1115800 (Expires April 28, 2008)
Total Estimated Annual Expenditure: $90,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract (UTC) Fund. The Department of Public Safety/Support Services and other agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a UTC for the option to purchase Motorola Radio Repair Parts with Motorola, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purcha...
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