Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend two (2) existing Universal Term Contracts (UTC) for the option to obtain Sanitary Paper Products and Dispensers with Key 4 Cleaning Supplies Inc., CC#005308 expires 12/9/2024 and Carmen’s Distribution System, Inc., CC#005749 expires 12/28/2025. These contracts provide sanitary paper products for various City of Columbus agencies. This modification is necessary to ensure a contract is available so that sanitary paper products and dispensers can be purchased as needed for City of Columbus use.
These contracts, PO260894 (Key 4 Cleaning Supplies Inc.) and PO260908 (Carmen’s Distribution System, Inc.) were established in accordance with Request for Quotation RFQ016972 and authorized under Ordinance Number 0121-2021 and will expire February 28, 2024.
There are no changes in the type of products being procured. The original contract was formally bid. The original terms and conditions of the previous contract remain in effect. - Reporting showed the contracts will expire on 2/28/2024 but during the contract renewal process it was determined that no extension is currently available. There isn’t enough time to do a formal bid process to award a new contract and the City cannot go without sanitary paper products which are used in restrooms and other areas throughout City facilities. These items are needed for safety hygiene and the prevention of spreading germs and diseases. It is therefore imperative that the contracts be modified to allow for an extension through 2/28/2025 to ensure these products are readily available through these suppliers.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency because the current contract expires February 29, 2024.
FISCAL IMPACT: No funding is required to modify and extend the option contracts. Citywide agencies must set aside their ow...
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