Explanation
BACKGROUND: For the option to purchase Data Loggers for the Division of Water. The term of the proposed option contract would be two years, ending December 31, 2007, with the option to extend for one additional year.
The Purchasing Office solicited 48 vendors for the purchase of Data Loggers (SA001753). Of those solicited, one had certified M1A status and none had certified F1 status. The formal bid opened October 27, 2005. There was one proposal received (REG).
The proposal was deemed non-responsive due to submission of the bidders Terms and Conditions. The Division of Water requested that the Purchasing Office try to resolve any unacceptable terminology. The vendor has agreed, in writing, to rescind their Terms and Conditions. The proposal will now be considered on an informal basis and a contract will be established, as they are the lowest responsible, best and only bid received.
The Purchasing Office is recommending award of a contract to the lowest responsive, responsible, best and only bidder:
In-Situ, Inc., MAJ, CC #830245889, Items 3 - 12 (Items 1 & 2 are no longer available).
Estimated Annual Expenditure: $70,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for an option to Pur...
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