City of Columbus - File #: 2003-2004

• File #: 2003-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Sarcom Inc. for the purchase of maintenance support, for the Department of Technology, to waive competitive bidding provisions of the Columbus City Code, to authorize the expenditure of $50,000.00 from the information services fund, and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/10/2004	1	Auditor Reviewer	Reviewed and Approved
11/10/2004	1	CITY AUDITOR	Reviewed and Approved
11/10/2004	1	Technology Drafter	Sent for Approval
11/10/2004	1	CITY ATTORNEY	Reviewed and Approved
11/10/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/9/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/9/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/8/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	EBOCO Reviewer	Reviewed and Approved
11/8/2004	1	ODI DIRECTOR	Reviewed and Approved
11/8/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	Finance Reviewer	Reviewed and Approved
11/3/2004	1	Technology Drafter	Sent for Approval
11/2/2004	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to modify and extend a server maintenance support contract with Sarcom, to maintain daily business operations, for one year. This contract agreement will allow DoT to continue support for applications such as: Public Utilities (Division of Water billing system), Auditor's office (tax processing and Performance Series functions), Safety, Building Development Service (One-stop-shop), DoT applications and database development, enterprise-wide file and print services and WASIMS IVR system. Without this contract modification services, that support mission critical operations to the City, will be discontinued.

In order to maintain the current level of support, DoT has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27 due to the timing of the new servers purchased under the 2004 CIP funding.

FISCAL IMPACT: During fiscal year 2003, $41,359.28 was expended with Sarcom. Funding for services provided by this ordinance is budgeted and available within the 2004 Department of Technology's information services fund, in the amount of $50,000.00. The $50,000.00 will provide support for 12 months coverage period commencing October 1, 2004 through September 30, 2005.

EMERGENCY: Emergency legislation is requested to continue uninterrupted services needed for daily operational business.
CONTRACT COMPLIANCE NUMBER: 31-1052674 Expiration: 07/17/2005


Title
To authorize the Director of the Department of Technology to modify and extend a contract with Sarcom Inc. for the purchase of maintenance support, for the Department of Technology, to waive competitive bidding provisions of the Columbus City Code, to authorize the expenditure of $50,000.00 from the information services fund, and to declare an emergency. ($50,000.00)


Body
WHEREAS, this legislation will authorize the Director of the Department...