Explanation
BACKGROUND: For the option to purchase Traffic Signal Detector Equipment for the Department of Public Service, Division of Transportation. The term of the proposed option contract would extend the agreement for an additional year, through October 31, 2007. The Purchasing Office opened formal bids on April 7, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001583. Forty-eight bids were solicited (MAJ:44, MBE:0, FBE:4); six (MAJ:4) bids were received.
These companies were not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 3 contracts to the lowest, responsive, responsible and best bidders:
Path Master, Inc., MAJ, CC #341233777, $297,926.00
General Highway Products, Inc., MAJ, CC#232111327, $204,124.00
TrafficControl Products, Inc, F1, CC#341374949, $12,750.00
Total Estimated Annual Expenditure: $514,800.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into three contracts for the option to purchase Traffic Signal Detection Equipment with Path Master, Inc., General Highway Products, Inc., and Traffic Control Products, to authorize the expenditure of three dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).
Body
WHEREAS, the Purchasing Office advertised an...
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