City of Columbus - File #: 1226-2009

• File #: 1226-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/10/2009
• In control: Utilities Committee
• On agenda: 10/26/2009
• Final action: 10/29/2009
• Title: To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authorize the expenditure of $40,000.00 from the Electricity Operating Fund. ($40,000.00)

Date	Ver.	Action By	Action	Result
10/29/2009	1	CITY CLERK	Attest
10/28/2009	1	MAYOR	Signed
10/26/2009	1	Columbus City Council	Approved
10/26/2009	1	COUNCIL PRESIDENT	Signed
10/19/2009	1	Columbus City Council	Read for the First Time
9/25/2009	1	Utilities Drafter	Sent for Approval
9/25/2009	1	CITY ATTORNEY	Reviewed and Approved
9/25/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
9/24/2009	1	Utilities Drafter	Sent for Approval
9/24/2009	1	Auditor Reviewer	Reviewed and Approved
9/24/2009	1	CITY AUDITOR	Reviewed and Approved
9/23/2009	1	ODI DIRECTOR	Reviewed and Approved
9/21/2009	1	Utilities Drafter	Sent for Approval
9/21/2009	1	EBOCO Reviewer	Sent for Approval
9/17/2009	1	Finance Reviewer	Reviewed and Approved
9/17/2009	1	Finance Reviewer	Reviewed and Approved
9/17/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/16/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
9/16/2009	1	Utilities Drafter	Sent for Approval
9/15/2009	1	Utilities Reviewer	Reviewed and Approved
9/15/2009	1	Utilities Drafter	Sent for Approval
9/11/2009	1	Utilities Drafter	Sent for Approval
9/11/2009	1	Utilities Drafter	Sent for Approval
9/11/2009	1	Utilities Reviewer	Reviewed and Approved
9/11/2009	1	Utilities Drafter	Sent for Approval
9/10/2009	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes a modification of Contract EL-009335, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water. Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. This modification provides funding to continue services until such time that additional funding will be available in 2010.

Amount of additional funds to be expended: $40,000.00
Reasons additional goods/services could not be foreseen: Additional funds are necessary due to the division's need for this service increasing with the growth of its distribution and street lighting facilities and weather conditions that have necessitated a greater need for these services than originally anticipated.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 20, 2006. The contract provides for services from April 1, 2009 through March 31, 2011.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 2/4/11

FISCAL IMPACT: $235,000.00 was budgeted and encumbered for this service within the 2009 Electricity Operating Budget. The additional funds required will be absorbed within the current budget due to reduced expenditures for other services in Object Level One: 03.

2007 encumbrances for this service: $275,000
2008 encumbrances for this service: $295,000


Title

To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authorize the expenditure of $40,000.00 from the Electricity Operating Fund. ($40,000.00)


Body


WHEREAS, power line clearan...