Explanation
BACKGROUND: This Ordinance authorizes the Public Utilities Director to enter into a planned modification of the professional engineering services contract with Stantec Consulting Services (f.k.a. R.D. Zande & Associates, Inc.), Inc. for the General Engineering Services contract, Division of Power and Water Contract No. 1061.
Under this contract, the City procures professional engineering services on an as-needed basis. The original contract reserved the City the right to extend the contract for fiscal years 2007 and 2008 under a maximum obligation of $150,000 per year. This legislation provides the $150,000 needed for fiscal year 2008.
1. Amount of additional funds to be expended: $150,000
Original Contract Amount: $150,000
Modification #1: $150,000
Modification #2 (current): $150,000
Amount of original contract and 2 modifications: $450,000
2. Reasons additional goods/services could not be foreseen:
Continued services was foreseen when the original contract was established. Under Section XVIII of contract number EL005927, the City reserved the right to extend the contract for fiscal years 2007 and 2008 at a maximum obligation of $150,000 per year.
3. Reason other procurement processes are not used:
The General Engineering Services contract is utilized in emergency situations to expedite the design of the project that is needed.
4. How cost of modification was determined:
Under Section XVIII of contract number EL005927, it was stated that the rate for services performed in the fiscal years 2007 and 2008 shall be specified in Schedule 1, which is based on the Total Labor Costs plus Subcontract Costs plus Reimbursable Expenses Costs contract.
Contract Compliance Info.: 11-2167170, expires 1/7/10, Majority. The name change from R.D. Zande & Associates to Stantec Consulting Services, Inc. has been approved under Ordinance No. 0095-2008, passed February 25, 2008.
FISCAL IMPACT: This legislation incl...
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