City of Columbus - File #: 1300-2007

• File #: 1300-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/5/2007
• In control: Health, Housing & Human Services Committee
• On agenda: 9/10/2007
• Final action: 9/13/2007
• Title: To authorize and direct the City's Finance and Management Director to establish a purchase order with KNS Services, Inc., for the purchase and installation of a digital video recording system at the Health Department; to authorize the expenditure of $30,865.00 from the Health Renovation Fund; to waive the provisions of the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($30,865.00)

Date	Ver.	Action By	Action	Result
9/13/2007	1	CITY CLERK	Attest
9/12/2007	1	MAYOR	Signed
9/10/2007	1	Columbus City Council	Approved	Pass
9/10/2007	1	COUNCIL PRESIDENT	Signed
8/31/2007	1	CITY ATTORNEY	Reviewed and Approved
8/31/2007	1	Health Drafter	Sent to Clerk's Office for Council
8/30/2007	1	Health Drafter	Sent for Approval
8/30/2007	1	Auditor Reviewer	Reviewed and Approved
8/30/2007	1	CITY AUDITOR	Reviewed and Approved
8/30/2007	1	Health Drafter	Sent for Approval
8/30/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/30/2007	1	Health Drafter	Sent for Approval
8/29/2007	1	Health Drafter	Sent for Approval
8/29/2007	1	Finance Reviewer	Reviewed and Approved
8/29/2007	1	Finance Reviewer	Reviewed and Approved
8/29/2007	1	FINANCE DIRECTOR	Reviewed and Approved
8/16/2007	1	ODI DIRECTOR	Reviewed and Approved
8/16/2007	1	Health Drafter	Sent for Approval
8/10/2007	1	EBOCO Reviewer	Sent for Approval
8/9/2007	1	Health Drafter	Sent for Approval
8/8/2007	1	HEALTH DIRECTOR	Reviewed and Approved
8/5/2007	1	Health Drafter	Sent for Approval

Explanation

Need: The Columbus Health Department has a need to replace the five digital video recorders (DVR) that are a part of the existing building security system at 240 Parsons Avenue. The current DVRs are aged and failing, and the manufacturer no longer offers replacement parts when repairs are needed. Because an emergency exists and there is not enough time to obtain formal bids without compromising security operations, this legislation requests waiving the competitive bidding procedures of Chapter 329 of Columbus City Code and authorizing the Director of Department of Finance and Management to make this purchase. The total amount of this expenditure is $30,865.00.

Although the emergency did not allow for formal bids, informal bids were sought through the City's Vendor Services webpage, Solicitation No. SO025650, and bids were received from three vendors. The bid price received for each DVR was:

Bid Vendor Contract Compliance No. Expiration Date

$5,797.00 KNS Services, Inc. 31-1460220 12/18/08
$6,410.00 North American Video, Inc. 22-3389053 09/26/08
$6,649.29 Lynk3 Technologies None

The security system for the Health Department was installed and is maintained by Matrix Systems Inc. Besides being the low bidder, KNS Services, Inc., is the only bidder that is an authorized licensed affiliate of Matrix Systems. As such, they are authorized to install the DVR's.

Emergency Designation: Emergency legislation is necessary to complete the purchase and installation as soon as possible.

Fiscal Impact: This capital improvement project expenditure is budgeted within The Blind School Renovation Project, Fund 706.


Title

To authorize and direct the City's Finance and Management Director to establish a purchase order with KNS Services, Inc., for the purchase and installation of a digital video recording system at the Health Department; to authorize the expenditure of $30,865.00 from the Health...