Explanation
Background: This legislation authorizes the Finance and Management Director to issue a purchase order to Upstate Wholesale Supply dba Brite Computers for the purchase of thirteen (13) Fujitsu laptops with modem and GPS and five (5) year no fault warranty and related equipment for the Division of Police. This equipment is needed to install in the six Freeway SUV's, six will be placed in Police Net’s inventory to use as replacements in Police vehicles, and one is needed for recruit training at the Police Academy.
Solicitation SA004427 for Fujitsu laptops, with modem, GPS and five years no fault warranty and related equipment closed on June 21, 2012. There were three vendors who responded. Upstate Wholesale Supply dba Brite Computers was the lowest bidder and also met specifications. The other two companies, OfficeMax North America and Howard Technology did not meet specifications. After review of the bids, the Division of Police recommended the bid award to Upstate Wholesale Supply dba Brite Computers.
Contract compliance number is 16-1382350 and expires 10/19/2013.
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $14,118.90 in the General Permanent Improvement Fund for the purchase of six Fujitsu laptops with modem and GPS and five year no fault warranty. This ordinance also authorizes the transfer of funds within said Fund. A Capital Improvement Budget amendment is required to allow for the aforementioned appropriation and transfer, and such amendment is contingent upon passage of 2270-2012. This ordinance also authorizes an appropriation and expenditure of $23,196.90 in the Special Income Tax Funds for the purchase of six laptops with modems, GPS, five year no fault warranty, and related equipment for the Division's Freeway SUV's.
Emergency action is requested in order to get the same pricing that was quoted by the vendor due to the time frame of the bid process.
Title
To authorize an amendment to the 2...
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