Explanation
BACKGROUND: This legislation seeks to authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a maintenance and support contract with Sound Communications, Inc. The agreement with Sound Communications is for maintenance, hardware replacement, and technical support on the Audio Digital Communications Recording Systems. The audio digital communication recording systems are used to track and store audio files that are used for police and fire investigations as well as public information requests from the City Attorney, outside attorneys, and other public entities and the general public. The original system, purchased in 2012 was upgraded in 2021 with new servers as well as software with mal ware prevention and improved cyber security software.
Bid Information: This maintenance and support agreement is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; Sound Communications Inc. is the proprietary software licensing and maintenance contractor for the City's current Audio Digital Communications Recording Systems.
Emergency Designation: Emergency designation is requested to renew the coverage dates and ensure the continued reliability of the Police and Fire Communication Systems.
Contract Compliance: Contract Compliance No. is CC-005081, with an expiration date of 8/12/2023. Vendor has been notified to update Contract Compliance.
FISCAL IMPACT: This ordinance authorizes the expenditure of $107,208.39 from the Division of Support Service’s general fund budget for a maintenance and support agreement for the audio digital communication recording system with Sound Communications, Inc. Updated technologies have resulted in the increase in cost over previous years.
Expenditures on maintenance and support for the Audio Digital Communications Recording System over the previous three years were as follows:
2020 $82,28...
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