City of Columbus - File #: 1479-2018

• File #: 1479-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/17/2018
• In control: Public Utilities Committee
• On agenda: 7/9/2018
• Final action: 7/12/2018
• Title: To authorize the Director of Public Utilities to modify and increase a contract with GeoNexus Technologies, LLC for the GeoWorx Map and GeoWorx Sync Software Support and Maintenance for the Department of Public Utilities in accordance with relevant provisions of City Code pertaining to sole source procurement; and to authorize the expenditure of $2,562.00 from the Electricity Operating Fund, $16,296.00 from the Water Operating Fund, $18,270.00 from the Sewerage Operating Fund, and $4,872.00 from the Stormwater Operating Fund. ($42,000.00)

Date	Ver.	Action By	Action	Result
7/12/2018	1	CITY CLERK	Attest
7/11/2018	1	MAYOR	Signed
7/9/2018	1	COUNCIL PRESIDENT	Signed
7/9/2018	1	Columbus City Council	Approved	Pass
6/25/2018	1	Columbus City Council	Read for the First Time

Explanation

This legislation authorizes the Director of Public Utilities to enter into a contract modification with GeoNexus Technologies, LLC for the GeoWorx Map and GeoWorx Sync Software Support and Maintenance for the Department of Public Utilities.

The GeoWorx Software programs are utilized by the Department of Public Utilities’ agencies as a mapping and record synchronization system. The current contract provided for synchronization of up to one million records at the current rate. The initial contract included an additional charge of two thousand dollars ($2,000.00) for each additional 25,000 records above one million. Recent additions in records synchronized have increased total records to 1,542,185. The cost of the additional records is forty-two thousand dollars ($42,000.00).

This modification No. 1 to PO109510 will cover the cost of the additional storage, support, and maintenance of the increase of records. This modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and sole source procurement as GeoNexus Technologies, LLC is the sole developer of the software and will provide all licenses and support.

SUPPLIER: GeoNexus Technologies, LLC (27-1138304, DAX #002858); Expires 1/11/2020
GeoNexus Technologies, LLC does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is ADD $42,000.00. Total contract amount including this modification is $64,679.00.

2. Reason additional funds were not foreseen: The need for additional funds related to the increase in records for annual support and maintenance services was known at the time of the original contract, but was not a...