Explanation
BACKGROUND:
The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to immediately modify and extend a software maintenance services contract with Class Software Solutions to support ongoing operations of the Leisure Card System. This system provides ID cards for individuals who participate in City events, automated activity registration, facility rentals and has provided access for citizens to register for activities via the Internet. Also, this system is used for security at City recreation centers and city swimming pools.
This annual software maintenance and support agreement represents 12 months of software maintenance. The modification and extension of this contract will allow Recreation and Parks to take advantage of software upgrades and support. Without this maintenance support contract agreement, software upgrades could only be obtained by purchasing the software at four times the cost of the support contract amount. In addition, user support would be billed at an enormous hourly rate charge. The original contractual agreement for this software maintenance support was established with Ordinance No. 3180-98.
FISCAL IMPACT:
Previously, in fiscal year 2003, $20,132.28 was expended for the maintenance and support services provided by Class Software Solutions.
EMERGENCY:
Emergency legislation is requested to expedite prompt payment to Class Software Solutions for the services provided and to maintain on-going support for Recreation and Parks Leisure Card System.
CONTRACT COMPLIANCE: 98-0160721 Expiration: 12/26/2003
Title
To authorize the Director of the Department of Technology to modify and extend the contract with Class Software Solutions for maintenance and support services on behalf of Recreation and Parks, to authorize the expenditure of $25,000.00 from the Telecommunications Division Cable Fund, and to declare an emergency. ($25,000.00)
Body
WHEREAS, The Department of T...
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