City of Columbus - File #: 0906-2009

• File #: 0906-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2009
• In control: Public Service & Transportation Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize and direct the Finance and Management Director to enter into four contracts for the option to purchase Traffic Pedestrian Signal Equipment for the Department of Public Service with Baldwin & Sours, Inc, Traffic Control Products, Inc., General Traffic Equipment Corporation, and Path Master, Inc.; to authorize the expenditure of four dollars to establish the contracts from the Mail, Print Services, and UTC Account; and to declare an emergency. ($4.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Auditor Reviewer	Reviewed and Approved
6/22/2009	1	CITY AUDITOR	Reviewed and Approved
6/22/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/22/2009	1	CITY ATTORNEY	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/19/2009	1	EBOCO Reviewer	Sent for Approval
6/19/2009	1	ODI DIRECTOR	Reviewed and Approved
6/19/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/18/2009	1	Finance Drafter	Sent for Approval
6/17/2009	1	Finance Reviewer	Reviewed and Approved
6/16/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/16/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Traffic Pedestrian Signal Equipment for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Pedestrian Signal Equipment is signal equipment used to direct Pedestrian traffic. The term of the proposed option contract would be through May 31, 2011 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003200. The Purchasing Office opened formal bids on March 19, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003200). Twelve bids were solicited (MAJ: 12); Six bids were received (MAJ: 6).

The Purchasing Office is recommending award of four contracts to the lowest, responsive, responsible and best bidders:

Baldwin & Sours, Inc., MAJ, CC#311104513, exp. 5/07/2010
Traffic Control Products, Inc., MAJ, CC#341374949, exp. 5/29/2011
General Traffic Equipment Corporation, MAJ, CC# 133095949, exp. 3/18/2011
Path Master, Inc., MAJ, CC#341233777, exp. 3/28/2010
Total Estimated Annual Expenditure: $150,000.00

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Account. The Department of Public Service will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title
To authorize and direct the Finance and Management Director to enter into four contracts for the option to purchase Traffic ...