Explanation
BACKGROUND: For the option to purchase Service & Training Ammunition for the Police Division. These contracts will be used to supply the various types of ammunition the Police Division needs both on duty and in training. The term of the proposed option contracts would be approximately two (2) years, with the option to extend the contracts for one additional one-year period if mutually agreed upon. The Contracts are through March 31, 2013. The Purchasing Office opened formal bids on September 30, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003697. Forty (40) bids were solicited (MBR: 0; F1: 0). Four (4) bids were received.
The Purchasing Office is recommending award of the contracts to the lowest, responsive, responsible and best bidders:
Kiesler Police Supply, Inc., CC#351361847 (Expires February 9, 2011), $1.00, Items 1-3, 5-7 and 9.
Vance Outdoors, Inc., CC#542072038 (Expires January 6, 2012), $1.00, Items 4, 8, 10-12.
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Police Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two contracts for the option to purchase Service & Training Ammunition with Kiesler Police Supply, Inc. and Vance Outdoors, Inc., to authorize the expenditure of two (2) dollars to establish the contracts f...
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