Explanation
BACKGROUND: For the option to purchase Overhead Door Maintenance and Repair on an as needed basis for various City departments. These maintenance and repairs are necessary to maintain the operations of various City locations. To insure uninterrupted service to all agencies, awards would be made on a Primary and Secondary basis. The term of the proposed option contracts would be two (2) years, expiring October 31, 2012 with the option to renew for one (1) additional year, if mutually agreed upon. The Purchasing Office opened formal bids on August 19, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003657. Fifty (50) bids were solicited: (M1A-4). Four (4) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
McKee Door Sales of Columbus, Inc, CC#310938541 (expires 8-6-2012) Primary Vendor
Graf & Sons, Inc. CC#314373155 (expires 1-16-2011) Secondary Vendor
Total Estimated Annual Expenditure: $100,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Department Director to enter into contracts with McKee Door Sales of Columbus, Inc.and Graf and Sons Inc. for the opti...
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