City of Columbus - File #: 1447-2009

• File #: 1447-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/21/2009
• In control: Utilities Committee
• On agenda: 11/16/2009
• Final action: 11/17/2009
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the purchase of Luminaires with General Supply and Services, Inc. dba Gexpro, on behalf of the Division of Power and Water; and to authorize the expenditure of $92,518.65 from the Electricity Operating Fund. ($92,518.65)

Date	Ver.	Action By	Action	Result
11/17/2009	1	ACTING MAYOR	Signed
11/17/2009	1	CITY CLERK	Attest
11/16/2009	1	Columbus City Council	Approved	Pass
11/16/2009	1	COUNCIL PRESIDENT	Signed
11/9/2009	1	Columbus City Council	Read for the First Time
10/29/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	EBOCO Reviewer	Sent for Approval
10/29/2009	1	ODI DIRECTOR	Reviewed and Approved
10/29/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/29/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	CITY ATTORNEY	Reviewed and Approved
10/29/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/27/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2009	1	Finance Reviewer	Reviewed and Approved
10/26/2009	1	Finance Reviewer	Reviewed and Approved
10/23/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
10/23/2009	1	Utilities Drafter	Sent for Approval
10/22/2009	1	Utilities Drafter	Sent for Approval
10/22/2009	1	Utilities Drafter	Sent for Approval
10/22/2009	1	Utilities Reviewer	Sent for Approval
10/21/2009	1	Utilities Drafter	Sent for Approval
10/21/2009	1	Utilities Drafter	Sent for Approval
10/21/2009	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract for the purchase of Luminaires required by the Division of Power and Water for the maintenance of its street lighting system.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003388). Thirty-two (32) vendors (l MBR, 1 M1A, 1 F1, 29 MAJ) were solicited and six (6) bids were received and opened (all MAJ) on October 15, 2009. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders.

General Supply & Services dba Gexpro, MAJ, CC# 205021902, exp. 4/2/2011, $92,518.65 for items 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, and 21.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Loeb Electric Company was the lowest, responsive and responsible bidder for item 7 and has been recommended for an award in the form of a purchase order, in the amount of $1,094.64. Since this award is under $20,000, it is not included in this legislation.

FISCAL IMPACT: $396,050 was budgeted in the 2009 Electricity Operating Fund for the purchase of Luminaires. $316,500 was spent in 2007 and $513,993.95 was spent in 2008 for the purchase of Luminaires.


Title

To authorize and direct the Finance and Management Director to enter into a contract for the purchase of Luminaires with General Supply and Services, Inc. dba Gexpro, on behalf of the Division of Power and Water; and to authorize the expenditure of $92,518.65 from the Electricity Operating Fund. ($92,518.65)

Body

WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its street lighting system; and

WHEREAS, the Purchasing Offic...