Explanation
BACKGROUND: This ordinance authorizes the option to purchase Motorola Radio and Electronic Replacement Parts for the Department of Public Safety, Division of Support Services and all city agencies. The term of the proposed option contract will be through October 31, 2017 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA006094. The Purchasing Office opened formal bids on November 5, 2015. This contract provides the ability to purchase repair and replacement parts for two way radios operating primarily on the City of Columbus public safety radio system, as well radios used by other City agencies.
The Purchasing Office advertised and solicited competitive bids in accordance with the appropriate section of City Code 329 (Solicitation No. SA006094). One hundred (100) bids were solicited (MAJ: 94, MBR: 2, M1A: 1, HL1: 1, FL1: 2 ) Five (5) bids were received (MAJ: 4, M1A:1).
Holzberg is the lowest; however,they were awarded the prior contract and repeatedly failed to meet the delivery requirements.
Therefore, the Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Communications Design Group (M1A), CC#311456160 exp. 11/02/2017
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency due to the immediate need for parts to be ordered.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Motorola Radio and Electronic Replacement Parts with Communications Design Group and...
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