City of Columbus - File #: 1594-2008

• File #: 1594-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/2/2008
• In control: Public Service & Transportation Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $116,327.82 from the Streets and Highways G.O. Bonds Fund; to authorize the Director of Finance and Management to enter into a contract for the purchase of two skid steer loaders with trailers and attachments from Air Equipment Rental Corporation for the Division of Transportation; and to declare an emergency. ($116,327.82)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/10/2008	1	Service Drafter	Sent for Approval
10/10/2008	1	CITY ATTORNEY	Reviewed and Approved
10/10/2008	1	Service Drafter	Sent to Clerk's Office for Council
10/9/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2008	1	Service Drafter	Sent for Approval
10/9/2008	1	Auditor Reviewer	Reviewed and Approved
10/9/2008	1	CITY AUDITOR	Reviewed and Approved
10/9/2008	1	Service Drafter	Sent for Approval
10/9/2008	1	EBOCO Reviewer	Reviewed and Approved
10/9/2008	1	ODI DIRECTOR	Reviewed and Approved
10/8/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/6/2008	1	Finance Reviewer	Reviewed and Approved
10/6/2008	1	Finance Reviewer	Reviewed and Approved
10/3/2008	1	Service Drafter	Sent for Approval
10/3/2008	1	SERVICE DIRECTOR	Reviewed and Approved
10/2/2008	1	Service Drafter	Sent for Approval
10/2/2008	1	Service Reviewer	Reviewed and Approved

Explanation
1. BACKGROUND
The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires two skid steer loaders with trailers and attachments. Skid steer loaders are highly versatile pieces of equipment that are used in almost all aspects of the Transportation Division's mission. This includes, but is not limited to, roadway cutouts and milling, material movement, snow and ice removal, trenching, landscaping, and work site clean up. This purchase is consistent with the division's equipment purchase program.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on August 28, 2008 for Bid SA003010 for the purchase of two skid steer loaders with trailers as follows:

Vendor Unit Bid Bid Amount Status
Air Equipment Rental Corp. Gehl 6640 $116,327.82 Majority
Ohio CAT Caterpillar 268B MA11 $149,506.00 Majority
Southeastern Equipment Co. Case 465 $154,520.00 Majority

Air Equipment Rental Corporation, contract compliance number 34-1722192(expiring 4/23/10) met the specifications and was judged to be the lowest, best, most responsive and most responsible bidder. In addition to the two skid loaders with trailers the division will also be purchasing attachments; one construction bucket, two pick-up brooms, two brooms, one planer, one hydraulic breaker, one set of pallet forks, and one combination bucket. Their bid price for two units with trailers and attachments is $116,327.82.

2. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the skid steer loaders with trailers and attachments are available for immediate use.

3. FISCAL IMPACT
Funds are available for this expenditure due to cancellation of e...