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File #: 0049-2021    Version: 1
Type: Ordinance Status: Passed
File created: 1/5/2021 In control: Public Service & Transportation Committee
On agenda: 2/8/2021 Final action: 2/11/2021
Title: To authorize the Director of Finance and Management to enter into contracts with Utility Truck Equipment, Inc. for the purchase of one splicing utility truck; to authorize the expenditure of up to $299,699.00 from the Streets and Highways Taxable Bond Fund and the Streets and Highways Bond Fund to purchase the truck; and to declare an emergency. ($299,699.00)
Attachments: 1. ORD 0049-2021 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a contract and issue purchase orders as needed with Utility Truck Equipment, Inc. for the purchase of one 37-foot Intelligent Transportation System (ITS) splicing utility truck. This purchase will be made for the Department of Public Service, Division of Traffic Management.

The Division of Traffic Management will use the equipment to maintain the Intelligent Transportation System infrastructure (ITS) throughout the City of Columbus and will provide the proper workspace for traffic fiber optic cable splicing. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ016899) through Vendor Services. The City received one bid for the truck on November 19, 2020, and it was tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
Utility Truck Equipment, Inc. $299,699.00 Circleville, OH Majority

The award is to be made to Utility Truck Equipment, Inc. as the lowest responsive,responsible, and best bidder for all lines of its bid of $299,699.00.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Utility Truck Equipment, Inc.

2. CONTRACT COMPLIANCE
The contract compliance number for Utility Truck Equipment, Inc. is CC004562 and expires 4/17/2021.

3. FISCAL IMPACT
Funds are available and appropriated for these purchases within the Streets and Highways Taxable Bond Fund, Fund 7708, and the Streets and Highways Bond Fund, Fund 7704.

4. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to pre...

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