City of Columbus - File #: 0396-2011

• File #: 0396-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/2/2011
• In control: Public Utilities Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Sodium Hypochlorite with Bonded Chemicals Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/7/2011	1	Auditor Reviewer	Reviewed and Approved
3/7/2011	1	CITY AUDITOR	Reviewed and Approved
3/7/2011	1	Finance Drafter	Sent for Approval
3/7/2011	1	CITY ATTORNEY	Reviewed and Approved
3/7/2011	1	Finance Reviewer	Sent to Clerk's Office for Council
3/4/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	ODI DIRECTOR	Reviewed and Approved
3/4/2011	1	Finance Drafter	Sent for Approval
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/3/2011	1	Finance Drafter	Sent for Approval
3/3/2011	1	Finance - Purchasing Drafter	Sent for Approval
3/2/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance is for the option to purchase Sodium Hypochlorite for the Power and Water and Sewerage and Drainage Divisions. Sodium Hypochlorite is used in the City's water and wastewater treatment processes. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2014, with the option to extend for one additional year. The Purchasing Office opened formal bids on January 27, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003818). Forty two (42) (M1A:0, F1:1) bids were solicited; A total of three (3) bid proposals (M1A:0, F1:0) were received. The lowest numeric bid (JCI Jones Chemicals was non-responsive as they submitting pricing that was incomplete and not fixed.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.

Bonded Chemicals, Inc., CC#611162384 expires 09/03/2012).

Total Estimated Annual Expenditure: $600,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because Sodium Hypochlorite is used to treat the City's water and wastewater and a delay in its availability would negatively affect the efficient delivery of valuable public services.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Sodium Hypochlorite with Bonded Chemicals Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fu...