Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Motorola Two Way Radios and Accessories for the Division of Support Services, the largest user, in accordance with sole source provisions. These Motorola radios will be utilized by all City agencies for replacement and new 800MHz, UHF and VHF radio purchases. The sole source, Motorola Inc., is the manufacturer for these items and they have not authorized any Motorola partners access to sell this equipment to the City of Columbus. Formal bid SA003358 was conducted by the Purchasing Office in 2009 and ordinance 1652-2009 authorized the Finance and Management Director to enter into UTC contract FL004514 with Bear Communications (one of four bidders) for the purchase of Two Way Radios. The City has since received written notification from Motorola Inc. stating that none of the three other bidders were granted access to sell these items to the City of Columbus and that Motorola Inc. is the sole source for the City of Columbus to purchase these radios. The term of the proposed option contract would be three (3) years, expiring September 30, 2013, with the option to renew for one (1) additional year.
The Purchasing Office has negotiated terms and conditions with Motorola Inc., and completed a contract proposal document:
Motorola Inc.,, CC# 36-1115800 expires 4/08/12
Total Estimated Annual Expenditure: $ 900,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Accoun...
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