City of Columbus - File #: 1479-2004

• File #: 1479-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/12/2004
• In control: Recreation & Parks Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the Finance Director to enter into a contract for the option to purchase Clay and Glazes with Columbus Clay Co., to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund. ($1.00).

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/20/2004	1	Columbus City Council	Read for the First Time
9/9/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/9/2004	1	CITY ATTORNEY	Reviewed and Approved
9/9/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/7/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/7/2004	1	Auditor Reviewer	Reviewed and Approved
9/7/2004	1	CITY AUDITOR	Reviewed and Approved
9/3/2004	1	EBOCO Reviewer	Reviewed and Approved
9/3/2004	1	ODI DIRECTOR	Reviewed and Approved
9/1/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
8/12/2004	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Clay and Glazes for the Department of Recreation and Parks, the largest user, and for other City agencies as needed. The term of the proposal option contract would be approximately three years. Contract is effective through December 31, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001222). Bids solicited: 18: (MAJ: 17, MBE: 0, and FBE:1). Bids received: 1 (MAJ: 1). The Purchasing Office opened formal bids on August 8, 2004.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:

Columbus Clay Co., MAJ, CC# 311097848, All Items, Estimated Expenditures: $25,000 annually.

The company is not listed with the Auditor of State for unresolved findings.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for the option to purchase Clay and Glazes with Columbus Clay Co., to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 5, 2004, and selected the most responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and

WHEREAS, it is necessary to enter into a contract for an option t...