Explanation
BACKGROUND: For the option to purchase Winter Wear and Raingear for all City agencies. The term of the proposed option contract would be through March 31, 2007 with the option to extend for one additional year.
The Purchasing Office solicited 152 vendors for the purchase of winter wear and raingear (SA001300). Of those solicited, 7 had certified MBE status and 6 had certified FBE status. The formal bid opened October 14, 2004. There were five proposals received (MBE:0; FBE:0).
Bids received from Cintas Corporation and Pro Corr Outfitters are non-responsive due to submission of incomplete bid proposals. One bidder, Aramark Uniform Services, submitted a lower bid on some line items, however like items were grouped together in the evaluation and award process to ensure standardized uniforms are issued. In addition, this bidder could not provide 37.5% of the winter wear items and 73% of the specialty raingear. Marie's Alterations could not provide 38% of the specialty raingear.
The Purchasing Office is recommending award of a contract to the lowest responsive, responsible and best bidder as follows:
Supplier CC# Items to be Awarded
Safety Solutions, Inc. 31-0808325 1-18, 20-42 & 44-47
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. All City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract...
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