City of Columbus - File #: 0883-2006

• File #: 0883-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/2/2006
• In control: Public Service & Transportation Committee
• On agenda: 6/5/2006
• Final action: 6/8/2006
• Title: To authorize and direct the Finance and Management Director to issue purchase orders for credit card and bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $4,480,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($4,480,000.00)

Date	Ver.	Action By	Action	Result
6/8/2006	1	ACTING CITY CLERK	Attest
6/7/2006	1	MAYOR	Signed
6/5/2006	1	Columbus City Council	Approved	Pass
6/5/2006	1	COUNCIL PRESIDENT	Signed
5/17/2006	1	CITY ATTORNEY	Reviewed and Approved
5/17/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
5/16/2006	1	Auditor Reviewer	Reviewed and Approved
5/16/2006	1	CITY AUDITOR	Reviewed and Approved
5/16/2006	1	SERVICE DIRECTOR	Reviewed and Approved
5/15/2006	1	Service Reviewer	Sent for Approval
5/12/2006	1	Finance Reviewer	Reviewed and Approved
5/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/10/2006	1	Service Drafter	Sent for Approval
5/10/2006	1	SERVICE DIRECTOR	Reviewed and Approved
5/2/2006	1	Service Drafter	Sent for Approval

Explanation
Background: This legislation authorizes and directs the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchases for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and a universal term contract is in place for credit card fuel purchases. The Fleet Management Division utilizes the State of Ohio and Franklin County universal term contracts with BP Products and Earhart Petroleum Incorporated respectively, for bulk fuel purchases. The state contract expires April 30, 2009.

Fiscal Impact: The Fleet Management Division budgeted $9 million for fuel in 2006 or approximately $2.55/gallon. Thus far Fleet Mangement has legislated $4.55 million for fuel purchases. This legislation authorizes an additional $4.48 million for fuel purchases through the end of 2006.

It is conceivable, depending upon fuel price increases, that further legislation may be necessary in the latter part of 2006 for fuel purchases. The Fleet Management Division spent $7.7 million for fuel in 2005, $5.2 million in 2004 and nearly $4.7 million for fuels in 2003.

Emergency action is requested in order to ensure an uninterrupted supply of fuel for the city's fleet.


Title
To authorize and direct the Finance and Management Director to issue purchase orders for credit card and bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $4,480,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($4,480,000.00)


Body
WHEREAS, a Universal Term Contract (UTC) have been established through the formal competitive bid process for credit card fuel, and

WHEREAS, contracts have been established through the formal competitive bid process by the State of Ohio and Franklin County for bulk fuel purchases, and

WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase credit card and bulk fuels, and ...