City of Columbus - File #: 1421-2010

• File #: 1421-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Director of Finance and Management to enter into a contract for the upfitting of four single axle dump truck cab and chassis with H Y O Inc. dba Pengwyn Hydraulics; to amend the 2010 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $68,000.00 from the Streets and Highways G.O. Bonds Fund; to waive the City Code provisions for formal competitive bidding requirements for the Division of Planning and Operations; and to declare an emergency. ($68,000.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/6/2010	1	Auditor Reviewer	Reviewed and Approved
10/6/2010	1	CITY AUDITOR	Reviewed and Approved
10/6/2010	1	Service Reviewer	Sent for Approval
10/6/2010	1	EBOCO Reviewer	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Service Reviewer	Sent for Approval
10/6/2010	1	CITY ATTORNEY	Reviewed and Approved
10/6/2010	1	Service Reviewer	Sent to Clerk's Office for Council
10/5/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/5/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2010	1	Service Reviewer	Sent for Approval
10/1/2010	1	Finance Reviewer	Sent for Approval
9/30/2010	1	Service Reviewer	Reviewed and Approved
9/30/2010	1	Service Reviewer	Sent for Approval
9/30/2010	1	SERVICE DIRECTOR	Reviewed and Approved
9/30/2010	1	Service Drafter	Sent for Approval
9/30/2010	1	Finance Reviewer	Reviewed and Approved
9/27/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice removal and control and for maintaining the City's roadway system. To accomplish this mission the Division requires four single axle dump trucks. These trucks will replace older trucks beyond their useful service lives and provide for a more reliable fleet to carryout services provided by the Division. This purchase is consistent with the division's fleet replacement program.

In order to expedite delivery and reduce costs the Division of Planning and Operations, Fleet Management Division and the Purchasing Office, have developed a pilot program for acquiring the four single axle dump trucks. The proposed method entails procuring all the necessary parts and components from existing State of Ohio contracts, and then contracting with a local vendor to assemble (up-fit) the complete unit. The Committee has determined that the pilot program's method for acquiring these units will significantly reduce timelines for delivery of the same. It is estimated that these units could be "in-service" no later than early 1st Quarter FY 2011 for snow removal.

All the main parts and components and the cab and chassis necessary for the building of the single axle dump trucks are available on existing ODOT contracts with the exception of the snow plow which is available on an Ohio Department of Administrative Service Cooperative Contract. All items will be purchased from the appropriate contracts and drop shipped to the qualified up-fitter. Pengwyn Hydraulics is the preferred vendor for up-fitting. This decision was based upon their current and previous experience up-fitting similar units for the cities of Dublin, Upper Arlington, Westerville and other surrounding communities - they are a local vendor with specific experience and quality controls in place to significantly improve the quality of the final product as well as reduce both the expense and time frame to bui...