Explanation
This ordinance authorizes the Director of Technology (DoT) to extend an existing agreement with Hansen Banner, LLC through extension of purchase order PO436197. There are no additional funds associated with this extension, rather, the extension makes the remaining funds on the above-named purchase order available for an additional year.
On March 18, 2024, Ordinance 0608-2024 authorized the Director of the Department of Technology to enter into contract with Hansen Banner, LLC for professional services associated with the Hansen CIS system. At this time, there are funds available on the purchase order that DoT does not anticipate spending prior to the expiration of the purchase order on March 26, 2025. Thus, this ordinance extends the purchase order expiration date for one year, to March 25, 2026.
City Codes section 329.09(a) requires that the following information be provided to modify an existing contract:
1. Amount of additional funds to be expended under the modification - No additional funds are required as part of this modification. Rather, the remaining funds on purchase order PO436197 will be available for an additional year.
2. Why the need for additional funds to be expended was not foreseen at the time the contract was awarded - There is no change to the dollar amount of the contract. Delays in the project require that the initial contract award be made available for an additional year.
3. Why it is not in the City’s best interest to award additional contract requirements through other procurement processes - The above-described extension is part of an existing and on-going project. To bring in a new vendor in the middle of a project would be disruptive to it.
4. How the price for additional goods or services was determined - There are no additional funds associated with this request.
FISCAL IMPACT
No additional funds are associated with this ordinance.
CONTRACT COMPLIANCE
Vendor: Hansen Banner, LLC, #008834, expires 7-3-2026
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