Explanation
BACKGROUND: This legislation authorizes the transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and authorizes the Director of Public Utilities to modify Contract Number EL004230 with Vaughn Industries, LLC for street lighting improvements in the area known as Glenbrook. This legislation also amends the 2004 Capital Improvements Budget to reflect the transfer.
Amount of additional funds to be expended under modification: $12,804.60
(Original Contract Amount: $233,296.68)
Reason additional goods/services could not be foreseen initially: Field conditions required additional work to be completed so that National Electric Safety Code requirements could be met.
Reason other procurement processes are not used: Vaughn Industries, LLC was awarded the original contract based upon the lowest responsive and responsible bid received on March 10, 2004. It would not be feasible or economical to bid the additional work separately.
How cost of modification was determined: The contractor has submitted a detailed list of quantity overruns at prices as bid in the original contract. The Transportation Division, Inspection Services, concurs with the contractor's request.
Contract Compliance Number: 364381623
Emergency action is requested in order that the project can be finalized and the contractor may be paid final payment in a timely manner.
FISCAL IMPACT: There are sufficient funds in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund for this modification. It is necessary to transfer within the fund into the appropriate project.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of $12,804.60 within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Director of Public Utilities to modify an existing contract with Vaughn Industries, LLC for street lighting im...
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