City of Columbus - File #: 0679-2004

• File #: 0679-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/30/2004
• In control: Utilities Committee
• On agenda: 4/19/2004
• Final action: 4/21/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Large Lamps from W. W. Grainger, Inc. and to declare an emergency

Date	Ver.	Action By	Action	Result
4/21/2004	1	CITY CLERK	Attest
4/20/2004	1	MAYOR	Signed
4/19/2004	1	Columbus City Council	Approved	Pass
4/19/2004	1	COUNCIL PRESIDENT	Signed
4/6/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/5/2004	1	ODI DIRECTOR	Reviewed and Approved
4/5/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/5/2004	1	CITY ATTORNEY	Reviewed and Approved
4/2/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
4/2/2004	1	EBOCO Reviewer	Reviewed and Approved
3/30/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Large Lamps for the Division of Electricity (largest user) to and including March 31, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened on February 28, 2002 (SA000220: 9 bids received: MAJ 9; 100 bids solicited: MAJ 92, MBE 7; FBE 1); Contract FL001096 with W. W. Grainger, Inc. was approved per Ordinance #0418-02, passed March 18, 2002. Their contract compliance number is 36-1150280. This company is not debarred according to the Excluded Party Listing System of the Federal Government.

1. Amount of additional funds: No funding is required to extend this option contract. Each agency must obtain approval to expend from their own budgeted fund for their estimated expenditures. The annual expenditure estimate is $125,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew if all parties agree.
3. Reason other procurement processes not used: It is in the best interest of the city to continue to utilize the terms, conditions and pricing in the existing contract.
4. How cost was determined: Pricing is in accordance with SA000220.

FISCAL IMPACT: No funding is required to extend the option contract.

This ordinance is being submitted as an emergency because without emergency action, no less then thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Large Lamps from W. W. Grainger, Inc. and to declare an emergency

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2002 for the purchase of Large Lamps (SA000220) and entered into contract with W. W. Grain...