City of Columbus - File #: 2159-2003

• File #: 2159-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/15/2003
• In control: Utilities Committee
• On agenda: 10/6/2003
• Final action: 10/8/2003
• Title: To authorize and direct the Finance Director to enter into seven contracts for an option to purchase Water Meters & Appurtenances, with Badger Meter, Inc., Amco Water Metering System, Hersey Meters Company, Neptune Technology Group, Inc., Ohio Water & Waste Supply Company, Inc., Hughes Supply, Inc. and Consolidated Electronic Wire & Cable, to authorize the expenditure of seven dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($7.00)

Date	Ver.	Action By	Action	Result
10/8/2003	1	CITY CLERK	Attest
10/7/2003	1	MAYOR	Signed
10/6/2003	1	Columbus City Council	Approved	Pass
10/6/2003	1	COUNCIL PRESIDENT	Signed
9/24/2003	1	Auditor Reviewer	Reviewed and Approved
9/24/2003	1	CITY AUDITOR	Reviewed and Approved
9/24/2003	1	Finance - Purchasing Drafter	Sent for Approval
9/24/2003	1	CITY ATTORNEY	Reviewed and Approved
9/24/2003	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/23/2003	1	EBOCO Reviewer	Reviewed and Approved
9/23/2003	1	ODI DIRECTOR	Reviewed and Disapproved
9/23/2003	1	Finance - Purchasing Drafter	Sent for Approval
9/19/2003	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/15/2003	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Water Meters & Appurtenances for the Water Division, the largest user. The term of the proposed option contracts will be one (1) year with an option to renew for one (1) additional year if mutually agreed.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000434BGB). Forty-seven (MAJ:45, MBE:2) bids solicited; seven (MAJ:7) bids received.

The Purchasing Office is recommending award of contracts to the low bidders. None of the following companies are debarred according to the Excluded Party Listing System of the Federal Government:

Badger Meter, Inc., MAJ, CC#39-0143280, $195,000.00
Amco Water Metering System, MAJ, CC#59-1212543, $350,000.00
Hersey Meters Company, MAJ, CC# 37-1388051, $130,000.00
Neptune Technology Group, Inc., MAJ, CC# 13-4192672, $10,000.00
Ohio Water & Waste Supply Company, Inc., MAJ, CC#31-1253267, $10,000.00
Hughes Supply, Inc., MAJ, CC# 59-0559446, $175,000.00
Consolidated Electronic Wire & Cable, MAJ, CC# 36-2131248, $10,000.00
Total Estimated Annual Expenditure: $880,000.00

Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Water Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into seven contracts for an option to purchase Water Meters & Appurtenances, with Badger Meter, Inc., Amco Water Metering System, Hersey Meters Company, Neptune Technology Group, Inc., Ohio Water & Wast...