Explanation
BACKGROUND: For the option to purchase Traffic Signal Detector Equipment for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Signal Detector Equipment is installed at traffic signals throughout the City of Columbus. The term of the proposed option contracts would be through March 1, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003409. The Purchasing Office opened formal bids on October 22, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003411). Fifty-two bids were solicited (MAJ: 50, F1: 2); Three bids were received (MAJ: 3).
On Item 1, two bidders provided lower pricing; and on Item 2, one bidder provided lower pricing; however they did not meet specifications as they proposed an LCD type display that was specified as unacceptable in the bid and are not recommended for award. Path Master, Inc., the next lowest, responsive bidder is being recommended for award of thes items.
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsive, and best bidders:
Path Master, Inc., CC#341233777, Exp. 3/28/10
Baldwin & Sours. Inc., CC#311104513, Exp. 5/7/10
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their ow...
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