Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with CDW Government LLC utilizing a State of Ohio, State Term Schedule (STS-033) Number 534530 (expiration date:11/18/2019), for Cisco SmartNet maintenance services to support citywide Metronet hardware in the amount of $180,738.73. This purchase order will provide Cisco hardware maintenance support for the City's Metronet for a one (1) year term period beginning July 1, 2019 through June 30, 2020. This service contract was most recently renewed under the authority of ordinance no. 1640-2018, passed by City Council June 25, 2018 establishing Purchase Orders (PO126344, PO126346-thru PO126351).
The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems (GIS).
EMERGENCY:
Emergency designation is requested to establish a purchase order at the earliest possible date and to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology expended $442,554.24, and $423,038.00, respectively for Cisco SmartNet hardware maintenance support services. Funding for this year (2019) in the amount of $180,738.73 was budgeted and is available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: CDW Government, LLC; F.I.D#/C.C#: 36-4230110; Exp. Date: 01/31/2020
(DAX vendor acct.#: 007352)
Title
To authorize the Director of Finance and Management to establish a purchase order with CDW G...
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