City of Columbus - File #: 1425-2007

• File #: 1425-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/4/2007
• In control: Safety Committee
• On agenda: 9/24/2007
• Final action: 9/26/2007
• Title: To authorize and direct The Director of Public Safety to enter into a contract with eGov Consulting Services LLC, in the amount of $178,900.00, for consulting services for the procurement of a new Computer Aided Dispatch system (CAD) at the Police and Fire Communications Center; to authorize and direct the City Auditor to transfer $178,900 from the Special Income Tax Fund to the Safety Voted Bond Fund: to authorize the appropriation of said funds; to authorize the expenditure of $178,900 from the Safety Voted Bond Fund, and to declare an emergency ($178,900.00).

Date	Ver.	Action By	Action	Result
9/26/2007	1	CITY CLERK	Attest
9/25/2007	1	MAYOR	Signed
9/24/2007	1	Columbus City Council	Approved	Pass
9/24/2007	1	COUNCIL PRESIDENT	Signed
9/11/2007	1	Safety Drafter	Sent to Clerk's Office for Council
9/10/2007	1	Auditor Reviewer	Reviewed and Approved
9/10/2007	1	CITY AUDITOR	Reviewed and Approved
9/10/2007	1	Safety Drafter	Sent for Approval
9/10/2007	1	CITY ATTORNEY	Reviewed and Disapproved
9/7/2007	1	Safety Drafter	Sent for Approval
9/6/2007	1	Finance Reviewer	Reviewed and Approved
9/6/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/5/2007	1	Safety Drafter	Sent for Approval
9/5/2007	1	ODI DIRECTOR	Reviewed and Approved
9/5/2007	1	Safety Drafter	Sent for Approval
9/5/2007	1	Finance Reviewer	Reviewed and Approved
9/4/2007	1	Safety Drafter	Sent for Approval
9/4/2007	1	Safety Drafter	Sent for Approval
9/4/2007	1	Safety Drafter	Sent for Approval
9/4/2007	1	Safety Reviewer	Reviewed and Approved
9/4/2007	1	Safety Drafter	Sent for Approval
9/4/2007	1	Safety Reviewer	Reviewed and Approved
9/4/2007	1	Safety Reviewer	Reviewed and Approved
9/4/2007	1	SAFETY DIRECTOR	Reviewed and Approved

Explanation
1. BACKGROUND:

A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into a professional services contract with eGov Consulting Services LLC. This company will assist with the RFP development for a new Computer Aided Dispatch system (CAD) used at the Police and Fire Communications Center. This consultant will assist with vendor evaluation and recommendations during the contract negotiation stages and will assist in formalizing a realistic project schedule, necessary interfaces, and the integration and transition plan to the new system, to replace/develop technical specifications for software needs and recommendations on hardware selection. This ordinance also authorizes the transfer of $178,900 from the Special Income Tax Fund to Safety Voted Bond Fund to provide funding for the consulting contract until bonds are sold.

B. Bid Information:
Requests for Statements of Qualifications were sent by regular mail in accordance with the procedures set forth in the Columbus City Code SECTION 329.13, "Awarding professional contracts through request for statements of qualifications" to five Consulting firms: L. Robert Kimball & Associates; RCC Consultants, Inc; Fuller, Mossbarger, Scott and May; Ryan Goforth; and eGov Consulting Services LLC, and the Gartner Group. The bid opening date was July 25, 2007.

There were three responses: L. Robert Kimball & Associates, RCC Consultants, Inc., and eGov Consulting Services LLC.

A ten (10) member committee consisting of a representatives from the Division of Support Services, Division of Police, Division of Fire and Division of Technology, evaluated the proposals and made their recommendation and selection of eGov Consulting Services LLC.

C. Contract Compliance: eGov Consulting Services LLC., Contract Compliance #203513741

D. Emergency Designation: Emergency designation is requested due to the time cons...