City of Columbus - File #: 2121-2006

• File #: 2121-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/15/2006
• In control: Public Service & Transportation Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize and direct the Finance and Management Director to issue blanket purchase orders for various automotive services for the Fleet Management Division, to authorize the expenditure of $70,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($70,000.00)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
11/28/2006	1	CITY ATTORNEY	Reviewed and Approved
11/28/2006	1	Service Reviewer	Sent to Clerk's Office for Council
11/27/2006	1	EBOCO Reviewer	Reviewed and Approved
11/27/2006	1	ODI DIRECTOR	Reviewed and Approved
11/27/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/24/2006	1	Finance Reviewer	Reviewed and Approved
11/24/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/24/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/24/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/24/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/24/2006	1	CITY AUDITOR	Reviewed and Approved
11/24/2006	1	CITY AUDITOR	Reviewed and Approved
11/24/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/22/2006	1	Finance Reviewer	Reviewed and Approved
11/21/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/20/2006	1	Service Drafter	Sent for Approval
11/15/2006	1	Service Drafter	Sent for Approval

Explanation

Background: To authorize and direct the Finance & Management Director to issue blanket purchase orders in the amount of $70,000.00 for various automotive services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all service requirements. Because of these circumstances, the City must procure automotive equipment services that are not available from City-wide universal term contracts (UTC). To ensure the best possible prices, the Fleet Management Division solicits quotes by phone, in writing, or via the internet.

Fiscal Impact: The Fleet Management Division budgeted $2.24 million in the 2006 operating budget for automotive services. This ordinance authorizes an expenditure of $70,000.00. Year to date, the Fleet Management Division has spent or encumbered $2.26 million for automotive services. Expenditures for similar services were $2.29 million in 2005 and $2.1 million in 2004.

Emergency action is requested to ensure an uninterrupted supply of services with which to maintain the City's fleet.



Title

To authorize and direct the Finance and Management Director to issue blanket purchase orders for various automotive services for the Fleet Management Division, to authorize the expenditure of $70,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($70,000.00)



Body

WHEREAS, the Fleet Management Division has a need to procure various services, and

WHEREAS, the purchase of various automotive services cannot reasonably be anticipated for all the various vehicles and motorized equipment maintained by the Fleet Management Division, and

WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of variou...