City of Columbus - File #: 1053-2009

• File #: 1053-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/14/2009
• In control: Administration Committee
• On agenda: 9/14/2009
• Final action: 9/16/2009
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Ipitek, for the purchase of Digital Video Transmission System Equipment; and to authorize the expenditure of $68,420.00 from the Information Services Fund; and to declare an emergency. ($68,420.00)

Date	Ver.	Action By	Action	Result
9/16/2009	1	CITY CLERK	Attest
9/15/2009	1	MAYOR	Signed
9/14/2009	1	Columbus City Council	Approved
9/14/2009	1	COUNCIL PRESIDENT	Signed
9/4/2009	1	Technology Drafter	Sent for Approval
9/4/2009	1	Auditor Reviewer	Reviewed and Approved
9/4/2009	1	CITY AUDITOR	Reviewed and Approved
9/4/2009	1	Technology Drafter	Sent for Approval
9/4/2009	1	CITY ATTORNEY	Reviewed and Approved
9/4/2009	1	Technology Drafter	Sent to Clerk's Office for Council
9/3/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/3/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/2/2009	1	Finance Reviewer	Reviewed and Approved
9/2/2009	1	Finance Reviewer	Reviewed and Approved
8/28/2009	1	ODI DIRECTOR	Reviewed and Approved
8/28/2009	1	Technology Drafter	Sent for Approval
8/25/2009	1	Technology Drafter	Sent for Approval
8/25/2009	1	EBOCO Reviewer	Sent for Approval
8/24/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
8/19/2009	1	Technology Drafter	Sent for Approval
8/18/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Ipitek, for the purchase of Digital Video Transmission System Equipment. It is in the best interest of the citizens of Columbus to provide for the broadest possible distribution of information on government affairs, enhancement of educational opportunities and encourage open discourse on issues of concern to the public at large through the use of video transmission technologies. The City of Columbus has required of its cable operators the provision of as many as six broadcast television channels for use by the public, as well as educational and governmental institutions. The purchase of the Digital Video Transmission System Equipment will make it possible to continue to utilize the cable access channels for their intended purpose and expand the capacity of the city to distribute video both internally and externally.

The Department of Technology (DoT) exercised due diligence, utilizing services provided by the Purchasing Office, by completing the competitive bid process to comply with Columbus City Code Section 329. Through this process, formal bid information and associated documents were prepared and posted on the City's solicitation web site (Vendor Services - bid # SA003289), advertised in the City of Columbus Bulletin. Out of this process, the Purchasing Office received and opened on June 18, 2009 (1) one bid from Ipitek, with a total amount of $68,420.00. Upon completion of reviewing the bid, it was recommended that the award be made to Ipitek, in the amount of $68,420.00, as their bid was deemed responsive, responsible and best bidder per specification.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.


FISCAL I...