City of Columbus - File #: 1471-2004

• File #: 1471-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/6/2004
• In control: Utilities Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the Finance Director to enter into a contract for the option to purchase Steel Products with Benjamin Steel Company, Inc. to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/16/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/16/2004	1	CITY ATTORNEY	Reviewed and Approved	Fail
9/16/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/15/2004	1	Auditor Reviewer	Reviewed and Approved
9/15/2004	1	CITY AUDITOR	Reviewed and Approved
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/10/2004	1	EBOCO Reviewer	Reviewed and Approved
9/3/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
8/6/2004	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Steel Products for the Division of Water, the largest user, and for other City agencies as needed. The term of the proposal option contract would be approximately three years. Contract is through September 30, 2007. The Purchasing Office opened formal bids on July 29, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001208). Bids solicited: 113: (MAJ: 108, MBE: 3, and FBE:2). Bids received: 4 (MAJ: 4).

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:

Benjamin Steel Company, Inc., MAJ, CC# 310853024, All Items, obligations for last 12 months were $105,000.00.

Lapham Steel may have submitted a lower numerical bid. Specifications required that any and all discounts are set within the price structure. The prices would be the base price or lowest price point. Lapham's price structure mentioned on proposal page did not have pricing information with the bid. Since price structure was not included in the bid, the bid could not be evaluated in total and was declared non-responsive. Fortin Welding may have submitted lower numerical pricing on the scenerios noted on proposal page, but no percentage discount percentage was offerred - the bid just noted "N/A"on the line item requesting discount/percentage structure applied. Since price structure was not included in the bid, the bid could not be evaluated in total and was declared non-responsive.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

The company is not debarred according to the Excluded Party Listing System of the Federal Government.
The company is not listed with the Auditor of State for unresolved findings.

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