Explanation
Background
This legislation authorizes the Director of Columbus Water and Power to modify by extending the contract term and increase funding for an existing service agreement with Aquatic Informatics, Inc. The existing contract will be extended for one additional year beyond the original term, for services for Backflow Prevention Management Software and additional funding in the amount of $48,000.00 is needed.
On December 4, 2015, Columbus Water and Power received one (1) proposal in response to an RFP for backflow prevention management software services. Aquatic Informatics, Inc. was selected to provide this service. This contract is for approximately ten (10) years beginning on June 1, 2016 through February 28, 2026. For each year of the ten-year contract, funds for the services shall be reviewed, and expenditures shall be approved by ordinance of City Council, and appropriation and certification of funds by the City Auditor. The first year of the agreement (2016), the contract was funded in the amount of $43,262.50. The second through tenth years of the contract was funded at $45,200.00 per year. The contract expired February 28, 2026 and was modified for the first time using ordinance 1587-2025. The City finds it in the best interest to waive competitive bidding provision of City Code as the vendor provides a proprietary backflow prevention management system that is critical for maintaining regulatory compliance with City Code and to extend this contract for one additional year. Future contract modifications are anticipated to customize the functionality of the database management system to the changing needs of the Backflow Compliance Office as a result of recent changes to the Ohio Administrative Code 3745-95. Modifications are anticipated to cost less than $50,000. If additional funding is needed, a modification will be processed based upon mutual agreement of the parties, approval by City Council, and certification of the funds by the C...
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