City of Columbus - File #: 1444-2006

• File #: 1444-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/2/2006
• In control: Utilities Committee
• On agenda: 9/18/2006
• Final action: 9/20/2006
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts & Service with ADS Environmental Services, and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contract Fund. ($1.00).

Date	Ver.	Action By	Action	Result
9/20/2006	1	MAYOR	Signed
9/20/2006	1	CITY CLERK	Attest
9/18/2006	1	Columbus City Council	Approved
9/18/2006	1	COUNCIL PRESIDENT	Signed
9/11/2006	1	Columbus City Council	Read for the First Time
8/28/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/28/2006	1	CITY ATTORNEY	Reviewed and Approved
8/28/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
8/18/2006	1	EBOCO Reviewer	Reviewed and Approved
8/18/2006	1	ODI DIRECTOR	Reviewed and Approved
8/17/2006	1	Auditor Reviewer	Reviewed and Approved
8/17/2006	1	CITY AUDITOR	Reviewed and Approved
8/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/15/2006	1	ODI DIRECTOR	Reviewed and Approved
8/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/3/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
8/2/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish a UTC contract to purchase ADS Flow Monitoring Parts & Services for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be three (3) years, expiring December 31, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 27, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002092). 6 bids were solicited: (MBE-0, FBE-1, MAJ-5). 1 bid was received: (MAJ-1). The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

ADS Environmental Services, MAJ, CC#63-0915385 expires 5/10/07, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Sewerage and Drainage, the largest user.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts & Service with ADS Environmental Services, and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contract Fund. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on July 27, 2006 and selected the best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving a...