Explanation
BACKGROUND: To modify the existing city-wide contract for the option to purchase the Installation of Voice and Data Wiring to include additional installation services and to include the purchase of materials that will be used during installation, to waive provisions of the Columbus City Code provisions regarding formal competitive sealed bidding, and to declare an emergency. The Department of Technology (DoT) is the largest user. A contract was established March 21, 2005 pursuant to the provisions of Chapter 329.06 of the Columbus City Code (Ordinance 0227-2005 passed 03/21/2005). The contractor is not listed on the Auditor of State Findings for Recovery Database. The company is not listed on the Federal Excluded Parties Listing. (Contract compliance number 31-1753698 - FL 002553).
1. Amount of additional funds: No additional funding is required to modify the contract for the ability to purchase additional installation services and materials used during installation.
2. Reason additional needs were not foreseen: Since the contract was awarded the Department of Technology has determined that purchasing additional services and materials from ECHO 24, the installation provider, will safeguard the intergrity of the City's networks.
3. Reason other procurement processes not used: DoT will be able to monitor all network installation services and materials to be used in installation and do so with only one contractor.
4. How cost was determined: The State of Ohio State Term Schedules are the pricing vehicles.
FISCAL IMPACT: No funding is required to add the ability to purchase additional installation services and materials from the contractor of this option contract. Each city agency must establish/utilize their own funding for their estimated expenditures. Where the annual expenditure exceeds $100,000 by agency, they will seek City Council and Mayor approval for such expenditures.
These services are vital to our cont...
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