Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTCs) for the option to purchase Aftermarket Truck Parts with Rush Truck Centers of Ohio, Inc. and Fyda Freightliner Columbus, Inc. The Division of Fleet Management is the primary user for Aftermarket Truck Parts. Aftermarket Truck Parts are used to repair and maintain City commercial vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring October 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 6, 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ025150). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Rush Truck Centers of Ohio, Inc., CC# 008512 expires 7/6/2025, All Items, $1.00
Fyda Freightliner Columbus, Inc., CC# 004301 expires 4/14/2025, All Items, $1.00
Total Estimated Annual Expenditure: $175,000.00, Division of Fleet Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Aftermarket Truck Parts with Rush...
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