Explanation
BACKGROUND: This ordinance is for the option to establish one (1) Universal Term Contract to purchase Ford OEM automotive parts for the Fleet Management Division. These Ford OEM automotive parts are used by the Fleet Management Division to repair various Ford vehicles. The term of the proposed option contract will be two (2) years, expiring March 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 1, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004270). Twenty-six (26) bids were solicited (M1A-1, F1-0, MBR-0). Four (4) bids were received. The solicitation requested catalog bids for Ford OEM automotive parts.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Ricart Properties, Inc. (dba: Ricart Ford, Inc.), CC# 31-1282546 (expires 09/21/12).
Total Estimated Annual Expenditure: $350,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Ford OEM automotive parts which are used to repair various Ford vehicles would be slowed, causing the Fleet Management Division a delay in both making automotive repairs and getting vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Ford OEM automotive parts with Ricart Properties, Inc. (dba: Ricart Ford, Inc.); and to author...
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