Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of the City Attorney’s Office and the Department of the Inspector General, to enter contract with Matrix Pointe Software, LLC for software maintenance and support services for MatrixProsecutor, MatrixCivil, and MatrixInvestigator, in the amount of $168,094.50.
MatrixProsecutor, MatrixCivil, and MatrixInvestigator are specialized, web-based case management software applications developed by Matrix Pointe Software, LLC to streamline workflows within the legal and justice systems. These platforms are designed to connect the entire justice community by allowing police agencies, prosecutors, and courts to share case information.
This ordinance also authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. To avoid the significant expense of onboarding a new software platform and capitalize on our established relationship with the current contractor, it is in the City's best interest to proceed with this ordinance via a bid waiver.
The term of this contract will be for one year, beginning October 1, 2026, and ending September 30, 2027, with the option to renew for five (5) additional one-year terms, upon mutual agreement and approval of Columbus City Council. This ordinance authorizes funding for the first year of the contract term. The Department of Technology will plan for future costs of this contract within its budget and will seek Council approval for such funding, if required by City Code.
FISCAL IMPACT
Funding is available within the 2026 Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE
Vendor Name: Matrix Pointe Software, LLC
Vendor Account: 002774
Expiration Date: 7/18/2026
Title
To authorize the Director of the Department of Technology, on behalf of the on behalf of the City Attorney’s Office and the Department of the Inspector General, to ente...
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