Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Specialty and Industrial Gases, Group #3 Calibration Gases on an as needed basis for various City departments. These Calibration Gases are necessary to maintain the operations of various City agencies. The term of the proposed extension would be six (6) months expiring May 31, 2011. The Purchasing Office opened formal bids on June 8, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002024). The following contract was established in accordance with bids received:
FL003234 Airgas Great Lakes, Inc CC#382518089 (expires 8-23-2012)
The contract was modified to extend the term in accordance with the specifications until November 30, 2010 and a new bid was prepared and advertised. After the bid was opened and ordinance 1365-2010 authorizing the award of Group #3 Calibration Gases, was passed, the lowest responsive responsible and best bidder withdrew their bid. There being no other responsive bidders for these items, it is now necessary to extend this contract for six (6) months to allow for a new contract to be advertised and bid.
1. Amount of additional funds: The estimated annual expenditure for this contract is $30,000.00. Various city agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen and a new contract was advertised and bid. An award was legislated on Ordinance 1365-2010 to the lowest responsible, responsive and best bidder, however after the legislation was passed this bidder Praxair, determined they would not accept the city's standard terms and conditions and withdrew their bid No other bids received were responsive to the bid requirements. Due to usage demands for these commodities, a lapse in supply would be an undue hardship on city...
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