Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system. The original agreement (EL013496) was authorized by ordinance 1548-2012, passed July 30, 2012, in award of solicitation SA004452. That agreement was for one year with four (4) options to renew for additional one year terms. The second year of the agreement was authorized by ordinance 1531-2013, passed July 15, 2013, through purchase order EL014757. This ordinance will authorize the third year of the application hosting services for the period October 1, 2014 through September 30, 2015 at a cost of $57,690.00, a $1,800.00 increase from the original annual hosting fee. Ordinance 1531-2013 also authorized this contract modification to incorporate additional funds needed to support an interface between the PRISM and PMIS systems.
This ordinance will also authorize a modification for an extension to the original purchase order EL013496. This extension is through June 30, 2015 and will enable the expenditure of any unspent balance ($40,999.50 as of August 19, 2014) on the purchase order, in order to complete the provisioning of the PRISM application.
Finally, this ordinance will authorize an extension to purchase order EL014757, associated with the contract modification authorized through ordinance 1531-2013. This extension is through June 30, 2015 and will enable the expenditure of any unspent balance ($30,800.00 as of August 19, 2014) on the purchase order, in order to complete the services specified in the contract modification.
FISCAL IMPACT:
In 2012 and 2013, $223,740.00 (Ord. 1548-2012) and $86,690.00 (Ord. 1531-2013) were legislated respectively with Early Morning Software, Inc., for the provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system. Funding for thi...
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